ByLaws

Membership

  • Membership is open to all user companies of any module(s) of Lawson Software.
  • Each member company will be allowed one voting member for organizational issues.
  • Each member company may send as many representatives to the meetings as they wish.

Executive Committee

  • The Tennessee Users Group will be administered by a nine person Executive Committee composed of the following positions:
    • President
    • Vice-President
    • Secretary/Treasurer  
    • Membership/Events Coordinator  
    • Human Resources Focus Group Facilitator
    • Financials Focus Group Facilitator
    • Procurement/AP Focus Group Facilitator  
    • Technical Focus Group Facilitator 
    • Webmaster 
    • Lawson Liaison (non-voting) 
  • All officers will serve one year with the exception of the Secretary/Treasurer, which is a two-year office.
  • The Lawson Liaison will be the Regional Account Manager or any other representative of Lawson Software’s choice.
  • The existing Vice President will assume the role of a President the following year.
  • All other positions will be open for nominations from any member.
  • No single user company may hold a majority of the executive committee positions.
  • All Executive Committee positions are on a voluntary basis. No monetary consideration will be given.
  • All Executive Committee responsibilities are:
    • Executive committee:
      • Plan meeting agenda and location;
      • Recruit volunteers for meeting presentation;
      • Represent group’s interest and communicate to Lawson Software management;
      • Administer the group in a fiscally responsible manner.
    • President:
      • Moderate meetings;
      • Represent group’s interest and communicate to Lawson Software management;
      • Only vote in case of a tie;
      • Perform Newsletter editor function,
    • Vice President:
      • Assist president as needed;
      • Serve as liaison to other regional user groups;
      • Coordinate agenda topics.
    • Secretary/Treasurer:
      • Handle correspondence;
      • Ensure newsletter mailing within timely manner of meeting;
      • Handle treasury function.
    • Membership/Events Coordinator:
      • Maintain membership database;
      • Provide mailing labels to Executive Committee as necessary;
      • Coordinate meeting "head count" for planning purposes.
    • Focus Group Facilitators:
      • Organize agendas of interest for Focus Group Breakout sessions;
      • Submit Focus Group summary to general membership.
    • WebMaster
      • Establish website
      • Maintain & update website
        • Meeting notices
        • Meeting minutes
        • Newsletter articles
        • Etc.

Annual Dues

  • Annual dues will be $200.00 per user company.
  • Monies collected as dues will be used to cover the cost of publishing/mailing the quarterly newsletter and other communications as required, meeting room rental and speaker fees as necessary, and any other fees required for administering the group.
  • Dues will be payable annually on January 1st.
  • Special fees, as voted on by the user companies in good standing, may be assessed.
  • Two meals per meeting per member company will be included in the annual dues.
  • Each member company in good standing will have two votes in general membership votes.

Meeting Fees

  • Two meals per meeting are included in the annual dues.
  • Additional attendees’ meal fees per meeting will be charged as appropriate.
  • For planning purposes, all attendees must register at least 2 weeks prior to each meeting.
  • The annual dues cover the first two attendees per company. Each additional attendee or guest will be assessed a fee of $20.00 per meeting.

General Meetings

  • Meetings will be held quarterly.
  • Each voting member may submit agenda items for consideration.
  • Guests may attend two meetings prior to joining the Group.
  • The goal of the Executive Committee is to eliminate or keep meeting fees as low as possible. Consistent with this goal, companies with appropriate resources and facilities may be asked to host a User Group Meeting. A meeting host may invite up to 10 attendees from its company free of charge.
  • The Executive Committee reserves the right to request an additional meeting assessment based upon meeting content, length and location.
  • Vendors invited to present at meetings will not be permitted to prospect from the User Group list. Vendors will be allowed, however, to leave their business cards with interested users after their presentations.

Amendments

  • Amendments to these bylaws may be made by a majority vote of the user companies in good standing.
  • Proposals for amendments should be presented to all members prior to voting.